Birth register extract (partial register extract)

General information

As in the case of the birth certificate, the birth register extract (formerly: ‘copy from the birth register’), as a partial extract from the Central Civil Status Register (ZPR), can be used as proof of birth before the authorities.

Affected

To prevent third parties from freely accessing data, the right to a birth register extract is limited to a specific group of people. 

Requirements

The following people can request a birth register extract, provided that this is not precluded by any overriding interests worthy of protection in respect of the persons to whom the registration relates:

• persons to whom the registration relates and other persons whose civil status is affected by the registration;
• persons who establish a legal interest in doing so.

Deadlines

There are no deadlines.

Competent authority

All authorities responsible for civil status, i.e.:

• → the Registry Office or Registry Office Association^{German text} of the municipality;
• in Chartered Cities: the → Municipal Administration^{German text};
  • in Vienna: the Registry Offices in Vienna (→ City of Vienna)^{German text} (MA 63)

Austrian representative authorities abroad, if the birth is fully recorded in the central civil status register.

Procedure

Applications can be made in person, in writing or electronically (with ID Austria or EU Login). The paper version of the application form can be obtained from the competent authority.

The birth register extract is generally issued immediately for applicants appearing in person, provided that the data has already been stored in the Central Civil Status Register.

Required documents

• for applicants appearing in person: official photo ID;
•  if applicable, evidence for the purpose of establishing a legal interest.

Costs and fees

For the application

• Verbally: no fee
• In writing: 14.30 Euro

For the issue of a birth certificate

• Federal administration fee: 7.20 Euro
• Federal administrative levy: 2.10 Euro

There are no fees for the first issue of a birth register extract for a child, provided that the birth register extract is issued within two years of the child’s birth (i.e. by or on the 2nd birthday).

An electronic birth register extract can be requested via the digital service "Request certificate". There is no charge.

Further information

Additional information may be issued by the authorities (municipal registries of births, marriages and deaths) in individual cases.

Legal basis

• Personenstandsgesetz 2013 (PStG 2013)
• Personenstandsgesetz-Durchführungsverordnung 2013 (PStG-DV 2013)

Expert information

In the case of births, marriages and deaths that occurred before 1 November 2014, it may be necessary for the data to be entered in the register retrospectively in order to be able to issue an extract from it. This retrospective entry of the data is carried out by the municipal registry that documented the birth, marriage or death.

Link to form

Birth Register Extract (Birth Register - Copy)^{German text}

Authentication and signature

• Electronically: registratio using ID Austria or EU Login (via the digital service "Request certificate")
• In Writing or in person (an official photo ID card)

Means of redress or appeal

An appeal against a decision by the department responsible for civil status can be filed with the relevant Regional Administrative Court. This must be submitted within four weeks to the authority which issued the decision.

Assistance and problem-solving services

There are no assistance or problem-solving services.

Further service points

Support is provided by the local municipal registries and further information can be accessed electronically at österreich.gv.at.